Council action to issue a purchase order.

This project is designed to modernize the City’s primary and disaster recovery data centers in order to meet the increasing demands required to deliver critical city services.  This will be accomplished through the purchase of state-of-the-art data center hardware to consolidate infrastructure and enhance services.

Modernizing the data centers will increase capabilities, capacity and reliability while reducing footprint and support costs.  The new data center design will also provide dramatic new efficiencies through automation of many services performed manually today.Redundancies of critical systems across the primary and disaster recovery data centers combined with the new capabilities and efficiencies will ensure the city is postured for any disruptive event. Much of the City’s computer equipment at the primary and backup data centers is nearing end of life and it is critical that it is replaced in order to maintain operations. This will be purchased from ConvergeOne Inc., who has a contract through the Cooperating School Districts of Greater Kansas City IT Contract. The contract is Co-op contract C062518.

Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.

This purchase will be paid with tax-exempt financing.  The debt service will be paid out of the internal service fund and charged back to operational funds based on their share of usage.  The first debt service payment is anticipated to be in July 2021 and included in the 2021-2022 budget. The estimated Payments by Fund and Department are: