| | | | | | | | | City of Independence | | AGENDA ITEM COVER SHEET |
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| | | | | | | | Agenda Title:
Council action is requested to issue a contract with Ferguson Waterworks, Inc., Core & Main LP and Schulte Supply, Inc for Fittings and Valves for one year, with two possible one-year extensions for the Water Department.
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| | | | | | | | Recommendations:
Council action to issue contracts.
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| | | | | | | | Background:
The Water Department utilizes fittings, valves and other miscellaneous inventory items to control water distribution during street repairs for the Distribution and Construction Division of the Water Department.
These inventory items are necessary to allow Water Department staff to conduct routine maintenance, make timely repairs and install system modifications to ensure the City’s water distribution system remains operating efficiently and continuously.
The Procurement Division issued an Invitation to Bid (ITB) on June 2, 2020 for Cast Ductile Iron Pipe, Fittings and Valves. The ITB was published through the Public Purchase e-procurement website, which notified one hundred-seventy (170) potential bidders; fourteen (14) accessed the RFP.
The ITB closed on June 17, 2020. Bids were received from Ferguson Waterworks, Inc., Core & Main LP, Schulte Supply, Inc and Electrosteel USA. Electrosteel USA only bid on ductile pipes. Upon review of bids it was determined that specifications for ductile pipe need to revised and rebid. The recommendation is to award contracts to Ferguson Waterworks, Inc., Core & Main LP and Schulte Supply, Inc for fittings and valves. The department will order from the distributor with the lowest price for the items needed at any given time.
The purchase of these items were included in the Department’s operating budget account number 4840–5314 in the amount of $400,000.
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Fiscal Impact:
Fiscal Impact. The fiscal impact to the City is $400,000. Funding for Fittings and Valves is included in the fiscal year 2020/21 adopted budget, page 161, account number 4840-5314.
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| | | | | | | | | Department: Water Department | Contact Person: Dan Montgomery |
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| REVIEWERS: | | Department | Action | | Purchasing Division (Finance Department) | Approved | | City Clerk Department | Approved | | Finance Department | Approved | | City Managers Office | Approved | | City Clerk Department | Approved |
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| Council Action: | Council Action: |
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