Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
BILL NO. 20-508Ord.No:          19155

Agenda Title:

20-508 - 1R.  An ordinance authorizing acceptance of round one and round two of Show Me Strong DMO Program Grant Funds through the State of Missouri, Division of Tourism in the amount of $1,055,998.00; awarding a contract with the Madden Media, the City’s Tourism Marketing Agency of Record for program grant administration and implementation; authorizing future change orders for additional funding and/or time extensions; and making the necessary appropriations, and declaring an emergency.
Recommendations:

Approval of this emergency ordinance is recommended.
Executive Summary:

This Ordinance allows the City to accept grant funding from the State of Missouri to increase its tourism marketing efforts, implement certain health safety protocols in an effort to resume tourism operations, and enter into an agreement with Madden Media, the City’s current Tourism Marketing Agency of Record, to administer and implement the grant.
Background:

The purpose of the Show Me Strong Destination Marketing Organization (DMO) Funding Program under section 601(a) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act), is to provide $15,000,000 in statewide grant funding to DMOs for the purposes of resuming normal business operations in the context of a public health emergency and to reimburse certain costs, to include tourism-related marketing focused on the resumption of tourism activities and the implementation of safety protocols, unanticipated costs associated with facility improvements and supply purchases directly related to the COVID-19 public health emergency, and expenses related to enhanced screening measures at events or event facilities.

 

The State of Missouri’s Division of Tourism is administering the program and has issued two grant application rounds. The amount of funding each DMO was eligible to receive in the first round was determined by an allocation formula previously used by the State to distribute funds through its Joint Cooperative Marketing Program. As such, the City of Independence was eligible to receive $55,998 in round one. Staff applied for and was awarded $51,000 for tourism-related marketing focused on the resumption of tourism activities (State referenced Attachment Round 1 A) and $4,998 for supply purchases directly related to the COVID-19 public health emergency (State referenced Attachment Round 1 C) for a total of $55,998.

 

The State allocated $13 million of the $15 million in round one and made the remaining $2 million available in round 2 for DMO’s to apply for without the funding restrictions applied to the first round. As such, Staff applied for and was awarded $1,000,000 for tourism-related marketing focused on the resumption of tourism activities (State referenced Attachment Round 2 A).

 

The staff received a proposal from the City’s Tourism Marketing Agency of Record to administer and implement the grants as an extension of their current Independence tourism-marketing contract. Madden Media is performing similar work for other DMO’s and is very familiar with the Show Me Strong Destination Marketing Organization (DMO) Funding Program.

 

This ordinance would authorize the City Manager to execute the grant agreement and the agreement for grant administration and implementation services.


Emergency Justification:

This Ordinance is an Emergency as the grant funds must be spent and receipts submitted to the State of Missouri, Division of Tourism, by November 20, 2020 in accordance with the terms of the grant agreement.


Fiscal Impact:

Parks/Recreation/Tourism Grant Account:

6050-5205-SMS1: $55,998

6050-5205-SMS2: $1,000,000



Department:          Parks/Recreation/TourismContact Person:          Eric Urfer, Director


REVIEWERS:
DepartmentAction
Parks | Recreation | Tourism DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

ATTACHMENTS:
DescriptionType
Ordinance - SMS DMO Program Grant Acceptance and Contract AwardOrdinance
Show Me Strong DMO Funding GuidelinesExhibit
MoDED SMS Approval Letter - Round 1Exhibit
MoDED CARES Act Program Agreement - Round 1 CompleteContract
MoDED SMS Approval Letter - Round 2Exhibit
MoDED CARES Act Program Agreement - Round 2 CompleteContract
Madden Media Proposal for SMS Grant AdministrationBackup Material
Madden Media Contract for SMS Grant AdministrationContract
Madden Media SMS Marketing Budget Grid - Round 1 (a)Exhibit
Madden Media SMS Marketing Budget Grid - Round 1 (c)Exhibit
Madden Media SMS Marketing Budget Grid - Round 2 (a)Exhibit