Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to authorize the City Manager to approve a design-build contract with Radmacher Brothers Excavating Company, Inc for an amount not to exceed $739,796.84, authorizing future minor change orders for an amount not to exceed $73,979.68 and/or time extensions for Truman and Harris Repairs Project (Project No. 70571703).
Recommendations:

Approval of the request is recommended.
Executive Summary:

Approval is requested for a design-build contract for the Truman and Harris Emergency Repairs Project (Project No. 70571703), utilizing the design-build project delivery method.  This project will remove existing dilapidated infrastructure, remove the foundation of a dangerous commercial building, protect existing public infrastructure including roadway embankment, water, sanitary sewer and stormwater infrastructure.
Background:

During project development, staff found that the remaining box culvert extension on the south side of Truman Road was dilapidated and needed removed.  Further deterioration would put public infrastructure at risk, including a sanitary sewer manhole and the embankment of Harris Avenue.  Additionally, staff reviewed the abandoned building at 11008 E Truman Road on the north side of Truman Road.  This building was built directly on top the existing box culvert under Truman Road.  Erosion of the slope has resulted in the foundation being undermined and a dangerous building designation. Staff evaluated the demolition of this building and concluded that removal of the building’s foundation may result in failure of the embankment of Truman Road.  Staff decided on a design-build project delivery method to address both sides of the project.  Phase 1 addressed erosion of the south slope; Phases 2 and 3 will remove the depilated box culvert on the south and the dangerous building and box culvert extension on the north. This will protect existing public infrastructure on both sides of Truman Road, including the roadways, water, stormwater, and sanitary.

 

Radmacher Brothers Excavating was determined to be competent and responsive to the Request for Qualifications procedure required in Design-Build project delivery.  Radmacher Brothers Excavating Company has completed Phase 1 of the work under a separate purchase order and has completed other various street and stormwater projects successfully for the City.  Staff recommends approval of the design-build contract for Phase 2 and Phase 3 of the project.


Fiscal Impact:

The fiscal impact to the City is $813,776.52.  Funding for the Truman and Harris Repairs Project (70571703) is included in the 2019-2020 adopted budget, page 165, account number 7057-5406.

Department:          Municipal ServicesContact Person:          Lisa Phelps


REVIEWERS:
DepartmentAction
Public Works DepartmentRejected
Public Works DepartmentApproved
Public Works DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

ATTACHMENTS:
DescriptionType
Location MapExhibit
Design Build ContractContract
Scope and FeeContract