| | | | | | | | | City of Independence | | AGENDA ITEM COVER SHEET |
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| | | | | | | | Agenda Title:
Council action is requested to issue a one (1) year contract, with four (4), one-year renewal periods for Emergency Vehicle Equipment with 911 Custom for the Police Department. |
| | | | | | | | Recommendations:
Council action to issue a contract. |
| | | | | | | | Background:
The Police Department is requesting to enter into a contract to expedite the ordering of emergency equipment for their fleet. The Department currently utilizes a majority of emergency equipment on the vehicles and, therefore, asked vendors to offer a percentage discount off catalog price. This is not only for the purchase of equipment needed to outfit new vehicles, but equipment needed to replace broken or damaged equipment in vehicles as well.
The Procurement Division issued an Invitation to Bid (ITB) for Emergency Vehicle Equipment on October 2, 2020. The ITB was published through the Public Purchase e-procurement website, which notified one hundred forty-six (146) potential respondents; thirteen (13) accessed the ITB. Two firms responded to the ITB: 911 Custom and NROUTE Enterprises LLC. NROUTE Enterprises LLC submission was incomplete and non-responsive. 911 Custom submitted a completed, responsive bid.
911 Custom is the current provider for this commodity for the Police Department. Their products and service has been reliable for several years. The Police Department requests approval to enter into another contract with this provider.
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Fiscal Impact:
Fiscal Impact. The fiscal impact to the City is $180,000.00. Funding is included in the fiscal year 2020/21 adopted budget, page 133, account number 4564-5404
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| | | | | | | | | Department: Police | Contact Person: Brad Halsey |
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| REVIEWERS: | | Department | Action | | Purchasing Division (Finance Department) | Approved | | City Clerk Department | Approved | | Finance Department | Approved | | City Managers Office | Approved | | City Clerk Department | Approved |
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| Council Action: | Council Action: |
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