Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to issue a purchase order to Hodges Farm & Dredging, LLC, in the amount of $326,980.00 to restore the reclaim basin at the Courtney Bend Water Treatment Plant for the Water Department.

Recommendations:

Council action to issue purchase order.

Background:

This project is for the performance of work required for necessary improvements, cleanout, and restoration of Reclaim Basin No. 3’s earthen structure at the Courtney Bend Water Treatment Plant. Executing this work shall enable the continued utilization of the basin necessary for water treatment plant’s operation. The structure is an integral component of the facility’s operation and reliability.

The Procurement Office of the Finance and Administration Department issued Invitation to Bid (“ITB”) #20096 on December 14, 2020. The ITB was publicly available through the City’s e-bidding service provider, Public Purchase. One hundred seventy-six (176) potential bidders were notified of the ITB, fifty-four (54) accessed the ITB.

The City received 3 bids in response to ITB #20096. Upon review by City staff, it was determined the bid of $326,980.00 submitted by Hodges Farm and Dredging, LLC met the requirements specified. Hodges Farm and Dredging, LLC provided the requisite qualification information, which appears to demonstrate the firm possesses the necessary capability and capacity to successfully perform the work required.

This project is identified as Water Department Capital Improvement Fund project number 70401402.

Approval of this item shall authorize change orders up to a total of ten (10) percent of the original authorized amount for each order, provided appropriations are available.



Fiscal Impact:

Fiscal Impact. The fiscal impact to the City is $326,980.00. Funding is included in the fiscal year 2020/21 adopted budget, page 162, project string E (401402 – C) Lagoon Cleanout and account number E (7040-5406) for Water Department Capital Improvement Fund project number 70401402.



Department:          Water DepartmentContact Person:          Dan Montgomery


REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
Water DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

ATTACHMENTS:
DescriptionType
Courtney Bend Water Treatment Plant Map/PhotoExhibit
Bid Tab - Reclaim Basin Restoration at Courtney Bend Water Treatment PlantBackup Material