Purchase order 21000980, in the amount of $60,000.00 was issued to Beemer Construction Company Inc for a 20" Emergency Main Repair on Powell Road for the Water Department.

Staff is providing notification to the City Council of this purchase.

There was a main break in a remote area of Independence on a 20” transmission main that will require the assistance from an outside contractor. On May 26, 2021, the Water Department got a quote and chose Beemer Construction to complete this repair to get started once the materials where to arrive within a few days. The quote was an estimate for this work but this may vary some since it wasn’t known the full extent of the repairs and will not until the excavation is complete. Purchase order 21000980 was created on May 28, 2021, in order to initiate the repair process.

Beemer construction is equipped, able and willing to complete the repair as soon as they receive the materials, which is why there wasn’t a second contractor contacted. Beemer has completed difficult emergency repairs like these in the past and have proven to be very skilled at these tasks. The estimate is simply that, a time and materials type estimate, however the City is providing materials to try and save the added mark up on these items. These materials would normally be readily available but as with everything else right now, even the "off the shelf" type items have an extended lead time.

Approval of this item shall authorize change orders up to a total of ten (10) percent of the original authorized amount for each order, provided appropriations are available.

Fiscal Impact The fiscal impact to the City is $60,000. Funding is included in the fiscal year 2020/21 adopted budget, page 161. Project string E(673T01-N) General Transmission Main Maintenance and account number 4840-5226.