Coversheet

Item Coversheet

City of Independence
AGENDA ITEM COVER SHEET

Approved


Agenda Title: Council action is requested to issue a purchase order to ConvergeOne Inc, in the amount of $533,494.50 for Office 365 Licensing.


Recommendations: Council action to issue a purchase order.


Executive Summary:


Background: The City of Independence is in need of purchasing annual software licensing for Microsoft Office 365. This annual license fee covers all Microsoft Office features for all city employees including email, messaging (Teams), Word, PowerPoint, Excel, file storage (OneDrive), cybersecurity features, and technical support and upgrades. The licenses will be purchased from ConvergeOne Inc., who has a contract through the Cooperating School Districts of Greater Kansas City IT Contract. The contract is Co-op contract C062518. Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.


Fiscal Impact: This expenditure is a budgeted item in the FY 21/22 budget.

Department: Finance & Administration

Contact Person: Jason Newkirk

REVIEWERS:
Department	Action
Technology Services Department	Approved
Finance Department	Approved
City Managers Office	Approved
City Clerk Department	Approved

Council Action:

Council Action:

ATTACHMENTS:
	Description	Type
	Quote	Backup Material