Coversheet

Item Coversheet

City of Independence
AGENDA ITEM COVER SHEET

Approved


Agenda Title: Council action is requested to issue a purchase order to Red Equipment, LLC in the amount of $486,000 for two Ravo 5i street sweepers.


Recommendations: Approval to issue a purchase order


Background: The Municipal Services Department, Stormwater Division budgeted for two new street sweepers this fiscal year. The sweepers are required to maintain water quality and abide by the City's Municipal Separate Storm Sewer System (MS4) permit issued by the state. The sweepers are new to the fleet as the City does not currently own any functioning sweepers. The original budget included the lease of two sweepers. It is being recommended that the sweepers be purchased outright to save the interest and legal review fees (approximately $40,000). The difference in lease vs. purchase cost will be paid for from the fund balance. The vendor providing the truck, Red Equipment, LLC, provided a quote based on Sourcewell national cooperative contract #122017-AMI/VEC. Purchases under cooperative agreements are authorized by Section 8.06.004, Paragraph 5, of the Independence City Code, which states that when cooperative bids or contracts are used, they will first have been established pursuant to generally accepted governmental purchasing practices and the competitive bidding process.


Fiscal Impact: The fiscal impact to the City is $486,000. Funding for the Ravo sweepers is included in the fiscal year 202/22 adopted budget, page 114, account number 5262-5236.

Department: Municipal Services

Contact Person: Lisa Phelps

REVIEWERS:
Department	Action
Water Pollution Control Department	Approved
Finance Department	Approved
City Managers Office	Approved
City Clerk Department	Approved

Council Action:

Council Action:

ATTACHMENTS:
	Description	Type
	Red Equipment Quote - Ravo Street Sweepers	Backup Material