Council action is requested to issue a purchase order to Rand Construction Company, in the amount of $214,400.00 for the Rock Creek Waste Water Treatment Plant Boiler Replacement Project for the Municipal Services Department.

Council action to issue purchase order.

This request is to approve a purchase order to be awarded to Rand Construction Company for the removal of the old boiler and installation of two new high efficiency boilers at Rock Creek Treatment Facility. The boiler at the Treatment Facility is the original boiler from 1977. Replacement parts for the current boiler are not readily available, and it is due for new fire tubes. The 1977 boiler technology is extremely inefficient compared to today’s boilers. The Treatment Plant would be upgrading from a boiler that is 70% efficient to redundant boilers that are 90% efficient. Switching from diesel fuel to natural gas will also create significant cost savings. The preliminary calculations for return on investment are greater than 10% per year.

August 2, 2021, the Procurement Division issued a Request for Proposal (RFP) for this project. Two responses were received. These responses were evaluated based on the evaluation criteria of:
• Evidence of experience of proposer & references with similar projects
• Expertise of personnel
• Applicable resources
• Responses to requirements section and project narrative
• Price

The respondents were Lippert Mechanical Service Corporation (Lippert) and Rand Construction Company. Lippert was non-responsive because they provided no references or experience for a project of this size; provided no deliverables; provided no resumes of staff that would be involved on the project and provide little detail. Rand’s response was thorough. They provided all the required information; addressed everything needed; showed evidence of projects of a similar size and clearly defined the deliverables. Therefore, Rand is recommended for award based on the combination of price and qualitative factors.

Approval of this item shall authorize change orders up to a total of ten (10) percent of the original authorized amount for each order, provided appropriations are available.

The fiscal impact to the City is $214,400.00. The funding for this project has been rolled over since FY 18. It is included in the FY 21/22 Municipal Services Capital Improvement Budget – Project 301706.