Coversheet

Item Coversheet

City of Independence
AGENDA ITEM COVER SHEET

Approved


Agenda Title: Council action is requested to issue a change order to Purchase Order 21000943 with Power Engineers, in the amount of $50,000, for assistance in the evaluation of the Replacement Generation Resources RFP for the Power & Light Department.


Recommendations: Council action to issue a change order to Purchase Order 21000943 with Power Engineers.


Background: The Power & Light Department issued a RFP for Replacement Generation on October 14, 2021 that was developed by Power Engineers. The original PO was approved by Council on May 17, 2021 in the amount of $125,000. The next phase is to receive and evaluate the proposals that we received to determine which proposal provides the best cost alternative to the City. The evaluation process will include an engineering review for feasibility as well as financial review to determine what is the best cost alternative for our rate payers. Power Engineers will: • Maintain addendum tracking documents • Provide formal responses to questions from Respondents during bid period • Maintain questions and answers tracking document • Maintain bid submittal documents • Prepare bid tabulation document • Perform calculations and technical bid evaluations per the criteria outlined in the RFP • Assist with commercial evaluation • Make formal recommendation to IPL


Fiscal Impact: The fiscal impact to the City is $50,000. Funding for the RFP Evaluation is included in the FY 2021-2022 adopted budget, page 182, account number 6110-5226.

Department: Power & Light

Contact Person: James Nail

REVIEWERS:
Department	Action
Power and Light Department	Approved
Finance Department	Approved
City Managers Office	Approved
City Clerk Department	Approved

Council Action:

Council Action:

ATTACHMENTS:
	Description	Type
	Revised Power Engineers Proposal	Backup Material