Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved
Agenda Title:

Council action is requested to issue a purchase order to ConvergeOne, in the amount of $131,866.46 for additional backup storage for disaster recovery.
Recommendations:

Council action to issue a purchase order.
Executive Summary:

There are two line items on the quote for the backup storage. The fist line is for the hardware and the second line is for the software used to operate the hardware as well as the support for the hardware/software.

This purchase is an expansion of the on site backup storage that we already have in place. This will allow us to continue to store needed backups on site as our servers and data storage continues to grow. This storage will be placed at both the primary and disaster recovery data centers.

The City uses the industry standard 3-2-1 backup strategy for backups. Three copies of your data at two copies local and one off site.
 
Background:

As the demands for data storage grow within the City, it is also necessary to expand backup storage which can be used to restore data during disaster recovery situations.  This hardware/software will help the City maintain quality data backups into the future.

 

This will be purchased from ConvergeOne Inc., who has a contract through the Cooperating School Districts of Greater Kansas City IT Contract. The contract is Co-op contract C062518.

 

Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.


Fiscal Impact:

This expenditure is a budgeted item in the FY 21/22 budget.


Department:          Finance & AdministrationContact Person:          Jason Newkirk

REVIEWERS:
DepartmentAction
Technology Services DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved
Council Action:          Council Action: