Council action is requested to issue a purchase order to C & C Sales Group (C & C Group), in the amount of $58,120.00, for Surveillance Cameras at the Police Building for the Police Department.

Council approval to issue a purchase order.

During the last few years, the Detention Division replaced a few cameras that have completely failed due to age, technology updates and computer rebooting. With the age and the technology limitation of the system and hardware, failures are anticipated to increase. However, the replacement cameras/ audio are still limited to the old technology the system was based on and not able to increase into the modern technologies of enhanced picture quality, improved audio, and court recommended Metadata.

To this end, Detention applied for a grant to improve and replace the camera/ audio system throughout the police building anywhere a detainee may be arrested, held, processed and/or escorted. These improvements will provide modern video/ audio documentation of all incidents and ultimately minimize department liability, lessen complaints, and decrease lawsuits.

These advances, coupled with the newly installed panic alarm system, when activated will notify dispatch automatically and provide a video “real-time” location of the purported incident. When all done, this safety feature will greatly benefit detention officers, interviewing detectives and front desk personnel of any dangerous behaviors perpetrated by offenders. Ultimately, these features will be expand to City Hall, Court, Fire and any other critical areas deemed vital to the city so that valuable resources are efficient deployed for increased safety and improved documentation of employees and infrastructure.

C & C Group has a cooperative contract with the Mid-America Regional Council (MARC). C & C Group has provided service for many security systems within the City.

Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.

Approval of this item authorizes the Finance and Administration Director to issue change orders up to ten (10) percent of the original authorized amount, providing appropriations are available.

The fiscal impact to the City is $58,120.00. This expenditure is connected to ARPA funding associated with Bill No. 21-819, Resolution No. 6739. ARPA funding is outlined in the 2021-2022 adopted budget, page number 245, account number E (0614511-5313).