Council action is requested to issue a purchase order to Motorola Solutions Inc (Motorola), for the $62,289.60 purchase of (12) Mobile Radios for the Police Department.

Council approval to issue a purchase order.

Numerous Mobile Motorola radios currently in use by the Police Department are 15 years old and have reached their end of lifetime frame. These radios were purchased at the same time when the new radio system was implemented around 2007. These radios were no longer supported by Motorola starting in 2019. The Department has implemented a phase-in program to start purchasing replacement radios each year over the next several years instead of trying to fund a one time, very expensive, complete mobile radio replacement purchase.

As the Police Department purchases new cars, they will start outfitting them with new mobile radios. This will allow the Department to have a replacement plan in place and any old operational radios removed from cars will be maintained and used for replacements as other radios start to break during the phase in process.

Motorola is the sole-source vendor for the radio purchases. All radios will meet the specifications for regional interoperability and encryption. The cost for the mobile radio purchase is $62,289.60 (12APX6500 Enhanced Mobile radios).

The vendor providing the vehicles is Motorola, who provided a quote based on a Johnson County, Kansas cooperative contract.

Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.

Approval of this item authorizes the Finance and Administration Director to issue change orders up to ten (10) percent of the original authorized amount, providing appropriations are available.

The fiscal impact to the City is $62,289.60. Funding was included in the 2nd Quarter Supplement Appropriation Ordinance which included appropriations for the Use Fund Tax, account number E (4571-5404).