Council action is requested to issue a purchase order in the amount of $145,333.66 to Electronic Technology Inc. (ETI) for a camera system, license plate readers & components for four (4) City Hall Parking Lots, Animal Shelter and for a Camera Monitoring System for the Water Tower sites for the Tech Services Division of the Finance & Administration Department.

Council approval to issue a purchase order.

In October of 2021, the City Manager’s Office and Police Department, discussed positioning cameras for security and to monitor activities in four (4) parking lots which provide parking for City owned vehicles, employees and visitors to City Hall. There have been issues such as cars being broken into, catalytic converters stolen, and other incidents where having video surveillance would have been very beneficial. Similar security measures, hardware and software for the Animal Control facility is being included.

This project will also include the addition of additional cameras at Water Department distribution sites. Currently our tower sites do not have cameras so this project will include adding two cameras at each tower to help keep facilities secure. This will also add additional cameras at our Reservoir sites to help with monitoring areas we could not see before.

The supplier/contractor, ETI, was selected because they have a cooperative contract for surveillance cameras with the Mid-America Regional Council (MARC). Tech Services did a comparative study between ETI and another provider who held a separate cooperative contract. The alternative provider quoted $257,420 for identical hardware and software. The difference is a net savigs of $112,086.34.

Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.

Approval of this item authorizes the Finance Director to issue change orders up to a total of ten (10) percent of the original authorized amount, so long as appropriations are available.

Fiscal Impact. The fiscal impact to the City is $145,333.66