Council action is requested to issue a purchase order to Kaw Roofing & Sheet Metal Inc., in the amount of $155,380.00, for Roof Repairs for Central Garage for the Municipal Services Department.

Council approval to issue a purchase order.

The Central Garage has numerous documented leaks. This is jeopardizing shop equipment, personnel, and the structural integrity of the building itself. There are numerous documented leaks via pictures & video. Municipal Services has made some spot repairs but the defective spots are now too numerous to continue this approach. Large sections of the rubber are now loose as well. Applying this coating will extend the life of the current roof 8-10 years while options for possibly relocating the garage are addressed. Municipal Services is currently tarping shop equipment to protect it from leaks. This roof repair is budgeted in the current fiscal years CIP budget.

This project was previously brought before Council on December 20, 2021. The original recommendation employed a price agreement for a total cost of $79,097. That item was remanded back to staff to have the project bid out. Due to the volatility of the price of materials, the original price agreement is no longer valid.

The Procurement Office of the Finance and Administration Department issued Invitation to Bid (“ITB”) #22001 on February 28, 2022. The ITB was publicly available through the City’s e-bidding service provider, Public Purchase. Fifty-six (56) potential bidders were notified of the ITB, fourteen (14) accessed the ITB.

The City received three bids in response to ITB #22001. Upon review by City staff, it was determined the bid submitted by Kaw Roofing & Sheet Metal Inc. met the requirements specified.

Approval of this item authorizes the Finance and Administration Director to issue change orders up to ten (10) percent of the original authorized amount, providing appropriations are available.

The fiscal impact to the City is $155,380.00. Funding is included in the fiscal year 2021/22 adopted budget, project number E (572201-C--), account numbers E (7057-5406).