Council action is requested to issue a purchase order to M & B Search Group (M & B), in the amount of $50,000.00 for Recruitment Services for the Finance & Administration Department.

Council approval to issue a purchase order.

The City has had difficulty in hiring administrative positions requiring specialized skills. The City's practice has been to utilize a firm to assisting in finding quality applicants. Normally this would not come before Council but due to several positions needing to be filled, there was an incentive to bundle the service for better pricing. Prior to Council approval, a Request for Proposal (RFP) was issued to select a qualified firm with the expertise and capacity to provide recruitment services to assist with the screening and hiring process.

The Procurement Office of the Finance and Administration Department issued RFP #22021 on February 28, 2022. The RFP was publicly available through the City’s e-bidding service provider, Public Purchase. Three (3) potential respondents were notified of the RFP, two (2) accessed the RFP. The evaluation criteria for the proposal was:

• Relevant knowledge, experience and qualification of firm and team members including established record of success in similar work
• Proposed methodology and work plan to be used in the process
• Fees and costs
• References

The City received one (1) response to the RFP. The respondent, M & B Search Group (M & B), has previously assisted the City in hiring a higher management position. Their response to the proposal of $50,000.00 and previous experience with the City is deemed to be of value for award of a contract for this service.

Approval of this item authorizes change orders up to a total of ten (10) percent of the original authorized amount for each order, providing appropriations are available.

The fiscal impact to the City is $50,000.00. Funding is included in the 2021-2022 adopted budget, account numbers 4240-5226 and 4210-5226.