Council approval to issue a purchase order to Linaweaver Construction, Inc, in the amount of $1,050,000.00 for a water main replacement project on Salisbury Road.

Council approval to issue a purchase order.

The existing 6-inch and 8-inch cast iron water main along Salisbury Road was installed between 1951 and 1957. This main has had 9 breaks in the last 10 years resulting in thousands of dollars in repair costs and site restorations. The existing water main is close to the pavement of Salisbury Road. The Water Department is proposing to install a new 8-inch ductile iron main along Salisbury Road outside of the paved roadway. This project was previously put through the bid process and was not awarded due to the received bids being higher than expected. The scope of the project was reduced and has now been rebid.

The project was bid on the e-procurement website, Public Purchase that the city uses for solicitations. Invitation to Bid #22011 closed on March 2, 2022, with 181 firms being notified and 34 firms downloaded the invitation to bid.

City Council approved awarding this project to Pyramid Excavation & Construction, Inc. on April 4th, 2022. Pyramid Excavation & Construction, Inc. submitted a letter to the Water Department on May 13, 2022 stating they would not be able execute the contract for this project. The Independence Water Department provided a letter formally cancelling award of the project to Pyramid Excavation & Construction, Inc. on May 25, 2022.

The Water Department is now recommending this contract be awarded to Linaweaver Construction, Inc. Linaweaver Construction, Inc. was the qualified bidder with the second lowest bid. Linaweaver Construction, Inc. has successfully completed projects for the City of Independence in the past and is currently completing a water main replacement project along Gudgell Ave. for the Independence Water Department.

Approval of this item shall authorize change orders up to a total of ten (10) percent of the authorized amount for each order, provided appropriations are available.

The fiscal impact to the water fund is estimated to be $1,179,100.00. The fiscal impact consists of the following:

• Bid Cost - $1,050,000.00
• 10% Change Order Allowance - $105,000.00
• Consultant Survey & Design - $24,100.00 (already expended)

The Capital Project is budgeted in account 7040-5406-402011-C on page 162 of the 2020/2021 budget in the amount of $550,900. A budget transfer in the amount of $628,200.00 from Account No. 7040-5406-9749-C to Account No. 7040-5406-402011-C will be made to cover the contract costs. The budget transfer will be included in the next quarterly budget amendment.