| | | | | | | | | City of Independence | | AGENDA ITEM COVER SHEET |
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| | | | | | | | Agenda Title:
Council action is requested to issue a purchase order to AVI-SPL in the amount of $439,385 for the implementation of a unified communication system. |
| | | | | | | | Recommendations:
Issue purchase order to AVI-SPL in the amount of $439,385. |
| | | | | | | | Background:
The City is in need of replacing the aging telephone system with a more modern unified communication system. The replacement system will not only provide more modern features that will help City staff communicate with citizens and other staff members, but it will also have annual costs that are significantly less than the current system. Some of the features that are part of this implementation are: direct Microsoft teams integration, user controlled call forwarding, enhanced options for remote work, and improved system administration. Implementation costs are quoted at $439,385. Annual software maintenance for this system will be approximately $15,000 and will have an annual savings of approximately $100,000 when compared to the previous telecommunications software budget.
The contract that this will be purchased off of is TIPS contract – TIPS 200904. Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.
Approval of this item shall authorize change orders up to a total of ten (10) percent of the authorized amount for each order, provided appropriations are available. |
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Fiscal Impact:
This expenditure is a budgeted item in the proposed FY 22/23 budget.
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| | | | | | | | | Department: Finance & Administration | Contact Person: Jason Newkirk |
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| REVIEWERS: | | Department | Action | | Technology Services Department | Approved | | Finance Department | Approved | | City Managers Office | Approved | | City Clerk Department | Approved |
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| Council Action: | Council Action: |
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| ATTACHMENTS: | | Description | Type |  | Quote | Backup Material | | Quote | Backup Material |
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