Council action is requested to issue a purchase order to Garver, LLC, in the amount of $211,935.00 for Consulting Services for the Rock Creek Wastewater Treatment Plant (RCWWTP) Clarifier Rehabilitation project for the Municipal Services Department.

Council action to issue purchase order.

This project is to hire a consultant to provide Project Management, Clarifier Design, Bidding, Construction Administration, Observation and Inspection for the RCWWTP’s primary clarifier. Clarifiers perform the first step in treating and removing waste from wastes in the sanitary sewer system. The existing primary clarifiers have been in service since the late 1970’s.

The Procurement Division issued a Request for Proposals (RFP) on February 14, 2022, to receive responses from qualified Architectural, Engineering and Contracting Firms. The RFP closed on March 10, 2022. The RFP was published through the Public Purchase e-procurement website, which notified (167) potential respondents; (15) accessed the RFP. Responses were provided by two (2) firms: Garver, LLC (Garver) and Barr Engineering Company. The RFP requested respondents to only address technical requirements. The respondent with the best technical proposal would be approached to provide pricing. After reviewing the criteria of project experience with similar projects, experience and qualifications of personnel, resources, response to requirements and project approach Garver provided the best technical proposal. Staff and Garver then negotiated a price of $211,935.00, for the requested services. The cost is within amount budgeted for this project.

Staff’s recommendation is to issue a purchase order to Garver. Garver was selected per State Statute 8.285, et seq, which calls for seeking architectural, engineering and land surveyor services based on qualifications. The Purchasing Division issues a Request for Qualifications every three years and has established a qualified list for such services.

This project is a budgeted item in the Municipal Department’s FY21-22 capital budget.

Approval of this item shall authorize change orders up to a total of ten (10) percent of the original authorized amount, provided appropriations are available.

The fiscal impact to the City is $211,935.00. Funding is included in the fiscal year 2021/22 adopted budget, Project string E (302205 -C - - ) account number E (7030-5406).