Council action is requested to issue a purchase order to ConvergeOne in the amount of $574,182 for renewal of Microsoft Office licensing for the Tech Services Department.

Issue purchase order to ConvergeOne in the amount of $574,182.

City staff utilize Microsoft Office as the primary tool for corporate workspace and collaboration services including Word, Excel, Teams, Email, One Drive and cybersecurity. ConvergeOne is the current Microsoft Certified Reseller contracted with the City. Tech Services has completed a licensing audit and modified license levels to account for growth and changes to how the city conducts business. This agreement is for one (1) year. The purchase order will be entered for the amount of $574,182.

The contract used for this purchase is Contract #C062518 provided by the Cooperating School Districts of Greater Kansas City. This is a cooperative contract available for use by schools and other public entities in the greater Kansas City Area. Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through competitive bidding process.

Approval of this item authorizes the Finance Director to issue change orders up to a total of ten (10) percent of the original authorized amount, so long as appropriations are available.

The fiscal impact to the City is $574,182.00. This item is budgeted to be paid from the Finance and Administration Internal Service Fund. Each department will be charged for each of their share of the cost based on the number of licenses held.