| | | | | | | | | City of Independence | | AGENDA ITEM COVER SHEET |
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| | | | | | | | Agenda Title:
Council action to award a Change Order #1 to Purchase Order 22000162 to TransPerfect Legal Solutions in the amount of $83,315.56 to cover additional costs incurred for transcription services. New revised amount of PO 22000162 will be $83,315.56. |
| | | | | | | | Recommendations:
Finance staff recommends issuing a Change Order #1 for the additional costs for the transcription services. |
| | | | | | | | Background:
This request is for an amendment to Purchase Order 22000162 for audio transcription services, which was initially approved through Council July 2021. The City has been involved with litigation related to utility services provided by Independence Power & Light (IPL). In order to defend the City, TransPerfect Legal Solutions (TransPerfect) has provided transcriptions for customer service calls. Their focus was to specifically identify those calls related to IPL billing. TransPerfects software systems are highly expensive and intricate to the point it takes special skillsets and training to be able to perform and fulfill the data requests. TransPerfect Legal Solutions completed the transcription at an additional cost.
The purchase order was issued in the amount of $75,000 but an additional $8,315.56 of expenses were incurred to complete the project $83,315.56. The invoice for the completed work is attached as an exhibit. |
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Fiscal Impact:
The fiscal impact to the City is an additional $$8,315.56 bringing the Purchase Order to a new total of $83,315.56. Funding for the additional cost is included in the 2022 fiscal year budget.
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| | | | | | | | | Department: Finance and Administration | Contact Person: Cindy Gray |
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| REVIEWERS: | | Department | Action | | Finance Department | Approved | | Finance Department | Approved | | City Managers Office | Approved | | City Clerk Department | Approved |
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| Council Action: | Council Action: |
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