22-076 - 2R.  An ordinance authorizing issuance of a purchase order to Gulf States Distributors for the Police Department’s annual ammunition order for $122.835.00; authorizing future change orders not to exceed $2,000.00; and appropriating $66,450.00 from the Police Department’s Use Tax Fund Balance to partially fund this purchase.

Council approval to issue a purchase order.

The Police Department is requesting to purchase ammunition for Commissioned Officer annual firearms training/qualifications and police academy recruit weapons training. The ammunition will be purchased from Gulf States Distributors (MARC/KCRPC Bid/Contract 81 Modification 6) at a total cost of $122,835.00 using General Fund accounts 4513-5309 ($46,920) and 4535-5309 ($9,465), and Use Tax account 4571-5309 ($66,450.00).

Due to ammunition shortages, the Department has only been able to provide ammunition for recruit weapons training in the police academy and required annual firearms qualifications for the handgun, rifle and shotgun for officers. No additional monthly training has been able to be conducted as it had been prior to the onset of the COVID-19 pandemic. This order is will provide enough ammunition to fulfill all mandatory officer qualifications, resume monthly firearms training for each officer and cover police academy training for recruits. Unless and until supply chain issues are resolved, IPD anticipates only receiving minimal amounts of ammunition at a time. Similar circumstances occurred with the 2021 ammunition order. To date, IPD has only received the minimum amount needed for qualifications and for academy recruits and has not received the remaining monthly training ammunition order. In addition, this order also includes the annual ammunition order for the SWAT and Sniper Units. There is a significant delay with this ammunition as well. The Police Department is trying to get their annual orders submitted early in the fiscal year to get on the continuously growing wait list.

If approved, the purchase order, will be issued against the MARC/KCRPC Bid/Contract 81 Modification 6 Cooperative bid agreement. The cooperative purchasing provisions of paragraph 5 of the Independence City Code allows for the purchase of items competitively bid by other governmental entities.

Approval of this item authorizes issuance of change orders up to a total of ten (10) percent of the original authorized amount, so long as appropriations are available.

The fiscal impact to the City is $122,835.00. Ammunition is funded in General Fund account 4513-5309 (Training) for $46,920 and 4535-5309 (Special Operations) for $9,465. IPD is requesting an appropriation of $66,450 from the Use Tax fund balance to add a line item in 4571-5309 for the remainder of the ammunition purchase.