| | | | | | | | | City of Independence | | AGENDA ITEM COVER SHEET |
|
| | | | | | | | Agenda Title:
Approval is recommended to issue a purchase order to CSTK JCB in the amount of $130,318.73 for a Model 3CX 12L4WH Compact Pro Excavator for the Parks, Recreation & Tourism Department. |
| | | | | | | | Recommendations:
Council approval to issue a purchase order to CSTK JCB in the amount of $130,318.73. |
| | | | | | | | Background:
Staff is seeking approval for replacement of the 1996 JCB backhoe, asset #2801. This equipment is assigned to the Parks, Recreation and Tourism Department for grave digging at Woodlawn Cemetery. The recommended replacement schedule for equipment of this nature is 15-20 years and the equipment presently owned is twenty-six (26) years old. Any significant additional maintenance and repair would not be the most fiscally responsible use of resources. Further, the department has had issues in procuring parts necessary for maintenance and repair of the equipment due to its age and supply chain issues. The present equipment does not have a jackhammer attachment and the work is being performed manually. The addition of this feature to the excavator being proposed for purchase will improve the efficiency and safety of operations.
The purchase order, if approved, will be issued against the Sourcewell Contract #040319-JCB Cooperative bid agreement. The cooperative purchasing provisions of paragraph 5 of the Independence City Code allows for the purchase of items competitively bid by other governmental entities.
Approval of this item authorizes the Finance Director to issue change orders up to a total of ten (10) percent of the original authorized amount, so long as appropriations are available.
|
| | | | | | | |
Fiscal Impact:
The fiscal impact to the City for this purchase is $130,318.73. Funding in the amount of $100,000 for the purchase of an excavator was included in the fiscal year 2022-23 adopted budget, account number 6041-5404. The funding necessary for the remaining balance of the purchase ($30,813), is available from account number 7012-5404.
|
| | | | | | | | | Department: Parks|Recreation|Tourism | Contact Person: Morris Heide |
|
| REVIEWERS: | | Department | Action | | Purchasing Division (Finance Department) | Approved | | Parks | Recreation | Tourism Department | Approved | | Finance Department | Approved | | City Managers Office | Approved | | City Clerk Department | Approved |
|
| | | | | | | |
| Council Action: | Council Action: |
|
|