Council approval to issue a purchase order to Holthouse Construction LLC, in the amount of $825,078.00 for a Water Main Replacement for Northern Boulevard and Ralston Avenue for the Water Department.

Council approval to issue a purchase order.

The existing 6-inch cast iron water main along Northern Boulevard was installed in 1949, and the 6-inch cast iron water main along Ralston Avenue was installed in 1953. These water mains have had over 35 breaks in the last 20 years. These breaks have resulted in traffic interruptions and thousands of dollars in repair costs and site restorations for the Independence Water Department. The Water Department is proposing to install new 6-inch ductile iron mains along both Northern Boulevard and Ralston Avenue outside of the paved roadway.

The project was bid on the e-procurement website, Public Purchase, that the city uses for solicitations. Invitation to Bid #22080 closed on September 30th, 2022, with 173 firms being notified and 32 firms downloaded the invitation to bid.

The Water Department is recommending this contract be awarded to Holthouse Construction LLC. Holthouse Construction LLC was the qualified bidder with the lowest bid. Holthouse Construction has been awarded the Truman Road Water Main Replacement Project for the Independence Water Department and is currently about to begin that project.

The fiscal impact to Water Department funds is estimated to be $907,585.80. The fiscal impact consists of the following:

• Bid Cost - $825,078.00 ($505,993.00 for Northern Blvd., $319,085.00 for Ralston Ave.)
• 10% Change Order Allowance - $82,507.80 ($50,599.30 for Northern Blvd., $31,908.50 for Ralston Ave.)

The Capital Project is budgeted in accounts 7040-5406-402106-C (Northern Blvd.) and 7040-5406-402101-C (Ralston Ave.) on page 163 of the 2020/2021 budget in the amount of $1,035,000.00 for the Northern Boulevard project and $350,000.00 for the Ralston Avenue project. A budget transfer in the amount of $21,216.50 from Account No. 7040-5406-9749-C to Account No. 7040-5406-402101-C will be made to cover the contract costs. The budget transfer will be included in the next quarterly budget amendment.