| | | | | | | | | City of Independence | | AGENDA ITEM COVER SHEET |
|
| | | | | | | | Agenda Title:
Purchase order 23000668 in the amount of $54,870.00 was issued to Nextran Corporation for the purchase of a 2023 GMC Sierra crew cab truck for use in the Fire Department. |
| | | | | | | | Recommendations:
Staff is providing notification to the City Council of this purchase. |
| | | | | | | | Background:
On November 9, 2022, Council approved the purchase of a Ford F250 truck from Shawnee Mission Ford for a sum not to exceed $55,000.00. The department was unable to order the proposed vehicle from Shawnee Mission Ford as there was a limit on the number of vehicles that could be ordered this year, which only allowed the purchase of the three Ford F550 chassis also approved at that time.
Staff then located a similar alternative vehicle available for immediate purchase within the amount previously appropriated by Council. The supply chain issues continue to cause significant hardship on procurement of many items, including vehicles. The availability of inventory in stock as well as to be ordered is extremely limited. On December 2, 2022, staff requested the City Manager’s authorization to issue a purchase order to Nextran Corporation for 2023 GMC Sierra crew cab truck, as the only change from the purchase order previously issued was to the vehicle make, model, and vendor. The request was approved and Purchase Order 23000668 was issued.
The expenditure was made through the MACPP 2022 Model Year Metro Vehicle cooperative contract. Competitive bidding is not required where supplies, materials, equipment, contractual labor, insurance and services are purchased through bids established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo.70.220, or generally accepted governmental purchasing practices through the competitive bidding process. Purchases by this method shall be exempt from Section 8.06.003 of the Code and shall not require formal Council approval, but will be reported in accordance with Section 8.06.003.
|
| | | | | | | | Emergency Justification:
The supply chain issues continue to cause significant hardship on procurement of many items, including vehicles. The availability of inventory in stock as well as to be ordered is extremely limited. |
| | | | | | | |
Fiscal Impact:
The fiscal impact to the City is $54,870.00. Funding was included in the fiscal year 2022/2023 adopted budget, account number (4671 -5404) Mobile Equipment.
|
| | | | | | | | | Department: Fire | Contact Person: Chief Doug Short |
|
| REVIEWERS: | | Department | Action | | Purchasing Division (Finance Department) | Approved | | Fire Department | Approved | | Finance Department | Approved | | City Managers Office | Approved | | City Clerk Department | Approved |
|
| | | | | | | |
| Council Action: | Council Action: |
|
|