Council action is requested to issue a purchase order to TransAmerican Power Products (TAPP), for Steel for the 24 Highway Improvement Project for the Power & Light Department, in the amount of $159,745.00.

Council approval to issue a purchase order to TransAmerican Power Products (TAPP).

Missouri Department of Transportation is conducting a project to install a 10-foot wide bike path along the south side of 24 Highway from just west of Sterling Avenue to near Missouri 291 Highway in Independence, MO. This project requires Independence Power and Light to move numerous overhead electrical distribution line poles away from the roadway to make room for the path. At several intersections, the path of the power lines must be relocated around existing buildings and services, both above and below ground level, and requires the use self-supporting steel poles to safely position the distribution wiring above each intersection.

The design of the poles and concrete piers was completed, and the material was bid on December 15, 2022, with closing on January 6, 2023. Invitations were sent to 276 firms, 16 downloaded documents and 2 questions were answered. The bid opening revealed that there were two bidders, TransAmerican Power Products (TAPP) and GSC Lighting Supply/Valmont.

A summary of the bids revealed that TAPP was the low bidder and the only bidder to meet our technical requirements for the pole design. They are requesting a 15-day pricing revalidation due to raw material pricing conditions.

The engineering estimate for the steel poles is $172,831. Such engineering estimate was a result of an earlier request from our contracted pole supplier, Fletcher Reinhardt. The TAPP bid is 92% of the estimate at $159,745. Funding for this project will come from budgeted money in the T&D Road Improvement Projects #202206 account for fiscal year 2023 adopted budget book, located on page 204.

Based upon the evaluation performed by Engineering and T & D the team recommends awarding the contract for HWY 24 Improvement Steel to TransAmerican Power Products in an amount of $159,745 with a 10% contingency allowance for material pricing changes.

The fiscal impact to the City totals $159,745.00. Funding is included in the fiscal year 2022-23 adopted budget, page 204, Transmission & Districbution account number (202206-6150).