Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved

Agenda Title:

Council action is requested to authorize the City Manager to approve change order No.1 to the engineering design service contract with Wilson & Company for the Valley View Road Extension Project (No. 512001) for an amount not to exceed $36,901.00; authorizing future minor change orders for an amount not to exceed $12,680.00 and/or time extensions.
Recommendations:

Council approval is recommended. 
Executive Summary:

Approval of this change order, in the amount $36,901.00, will provide additional services including Roadway Design Survey, Water Main Design, Storm Sewer Design, and Pedestrian Accommodations Design. Fee increases include increased hourly rates. With the addition of this change order, the new total for Purchase Order #21000660 will be $126,801.

Background:

Wilson & Company was contracted for the Valley View Parkway Extension project with a scope for performing a flood and geotechnical study, Final Plans, Project Manual, and Engineering Estimates for the full extent of the project dated January 20, 2021. Due to material cost increases, design modifications, and additional scope items needed to construct the project additional scope is being sought after.

Additional Scope:

 

Design Survey to perform title reports, ownership, tract maps & legal descriptions and other items necessary to record property ownership and obtain easements for construction.

 

Water Main Design to realign an 8" watermain where the reinforced concrete box is to be located.

 

Storm Sewer Design was limited in the original scope and additional design is needed to make connections to and modify the existing storm system in order to perform appropriately.

 

Roadway design  to accommodate additional ADA ramp and sidewalk design features to provide continuous sidewalk connections in the area.



Fiscal Impact:

The fiscal impact to the City is $49,581. Funding for the Valley View Road Extension Project (No. 512001) comes from license surcharge fees. Funding for this project is included in the fiscal year 2022-23 adopted budget, page 125, account number 512001-C-LSC-7051-5406.

Department:          Municipal ServicesContact Person:          Lisa Reynolds


REVIEWERS:
DepartmentAction
Public Works DepartmentApproved
Finance DepartmentApproved
City Managers OfficeApproved
City Clerk DepartmentApproved

Council Action:          Council Action:         

ATTACHMENTS:
DescriptionType
Scope of Services - Change Order #1Exhibit