| | | | | | | | | City of Independence | | AGENDA ITEM COVER SHEET |
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| | | | | | | | Agenda Title:
Council action is requested to issue a one (1) year contract, with two (2), one-year renewal periods for sludge hauling with Synagro for the Municipal Services Department. |
| | | | | | | | Recommendations:
Council action to issue a contract. |
| | | | | | | | Background:
Currently the Rock Creek Waste Treatment Facility landfills all biosolids resulting from the treatment process. Since the decommissioning of the incinerator, the treatment facility has been utilizing the Courtney Ridge Landfill for disposal. Republic Services hauls 20 tons of material from the facility daily Monday – Friday.
The biosolids are a mixture of primary and secondary solids. This combination is sent through a belt press that decreases the water content of the mixture. Typical percent solids of the final product is 30%. In the past after passing through the belt press the material was incinerated and the ash was landfilled. The incinerator has been decommissioned due to the high cost of operation and the cost of maintaining compliance.
As the treatment facility moves to adopt modern, cost effective means of solids disposal, such as the aforementioned lime stabilization, it is necessary to have a sludge hauling contract. By doing so, we have a stable, reliable means of removing the biosolids from the facility and getting our product into the hands of businesses that will apply the material to a multitude of projects. The Rock Creek Waste Treatment Facility removes multiple tons of solid material from the wastestream daily and will need a new third party who specializes in biosolids application in order to keep up with such demands.
The Procurement Division issued Invitation to Bid (ITB) #23011 on the e-procurement website, Public Purchase, that the city uses for solicitations. The ITB closed on February 6th, 2023. With 170 firms being notified and 19 firms downloaded the invitation to bid.
Two firms, Denali Water Solutions LLC and Synagro submitted bids. After careful review Synagro submitted the lowest responsive and responsible bid.
Approval of this item shall authorize change orders up to an additional ten (10) percent of the estimated expenditures for each year, providing appropriations are available.
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Fiscal Impact:
The fiscal impact to the City totals $186,480.00. Funding is included in the fiscal year 2022-23 adopted budget, page 133, account number 5220-5233.
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| | | | | | | | | Department: Municipal Services | Contact Person: Lisa Reynolds |
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| REVIEWERS: | | Department | Action | | Purchasing Division (Finance Department) | Approved | | Water Pollution Control Department | Approved | | Finance Department | Approved | | City Managers Office | Approved | | City Clerk Department | Approved |
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| Council Action: | Council Action: |
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