Council action to issue Change Order #1 to Purchase Order 23000082 to Carus Corporation in the amount of $60,000.00 to cover additional expenses 50 lb Sodium Hexametaphosphate bags for the Courtney Bend Water Treatment Plant for the Water Department. New amount of PO will be $165,000.00.

Staff recommends approval to issue the Change Order.

Sodium Hexametaphosphate is used in the water treatment process at the Courtney Bend Water Plant to prevent plugging of the rapid sand filter media during the filtration process. This chemical has increased in price 80% over the last year. Failure to continue to use this chemical would result in the need to replace the media in the filter treatment basins.

Blanket purchase order 23000082 was issued to Carus Corporation (Carus) for the initial needs for the Courtney Bend Water Plant at the beginning of the fiscal year on July 13, 2022. Carus is the supplier of this chemical based on their being awarded a cooperative contract for Water Treatment Chemicals through the Mid-America Regional Council (MARC/KCRPC Bid 84).

Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.

Approval of this item shall authorize change orders up to an additional ten percent of the new total amount of the purchase order, provided appropriations are available.

The fiscal impact to the City is $165,000.00. Funding was included in the 2022/2023 adopted budget, Page 212, Project E (154160 -N - - ), account E (4830-5314) Inventory Purchases.