Council Action is requested to issue a purchase order to Genesis Environmental Solutions, Inc. for the Courtney Bend Water Treatment Plant Filter No. 8 coating system replacement project for the Water Department.

Council approval to issue a purchase order.

It is the Water Department’s recommendation that the bid submitted by Genesis Environmental Solutions, Inc. in response to the City’s Invitation to Bid #23014 for Water Department project M22-710 – Protective Coating System Replacement for Filter No. 8 at the Courtney Bend Water Treatment Plant in the amount of $294,599.00 be accepted by the City as the lowest, responsive bid submitted.

This project is for the performance of work required to replace the protective coating systems of Filter No. 8 and appurtenances at the Courtney Bend Water Treatment Plant. These systems, which protect the steel structures from corrosion and damage, have reached the end of their effective life and replacement is necessary. New protective coating systems are expected to provide corrosion protection for approximately fifteen years after installation. Filter No. 8 is an integral part of the Courtney Bend Water Treatment Plant’s operation, providing necessary capacity in the water treatment process.

The Procurement Office of the Finance and Administration Department issued Invitation to Bid (“ITB”) #23014 on February 3, 2023. The ITB was publicly available through the City’s e-bidding service provider, Public Purchase, and160 potential bidders were notified of the ITB, 13 accessed the ITB.

The City received two bids in response to ITB #23014. Upon review by City staff, it was determined the low bid, submitted by Genesis Environmental Solutions, Inc., met the requirements specified. Genesis Environmental Solutions, Inc. provided the requisite qualification information, which appears to demonstrate the firm possesses the necessary capability and capacity to successfully perform the work required. Genesis Environmental Solutions, Inc. has successfully performed similar projects for the Water Department in the past.

This project is budgeted in the Water Department’s FY 2022-2023 4830 operating budget.

Approval of this item shall authorize change orders up to a total of ten (10) percent of the original authorized amount for each order, provided appropriations are available.

The fiscal impact to the City totals $294,599.00. Funding is included in the fiscal year 2022-23 adopted budget, page 212, project string E (422710 -W - - ) Filter #8 Maintenance, account number (4830-5212) Other Maintenance.