Council action is requested to expend $100,000.00 in purchase orders to Design Mechanical, for HVAC Repairs for various City Departments.

Council approval to issue purchase orders to Design Mechanical.

The aging infrastructure of the City buildings has contributed to regular service calls for HVAC repairs to virtually every city building. The City had two separate contracts for HVAC repair services with contractors who were not providing adequate service when in 2018 the City implemented a trial period with Design Mechanical. Since engaging Design Mechanical, they have assisted on 51 separate repair or installation projects. Since the current fiscal year has begun Design Mechanical (Design) has assisted on 19 individual repair jobs for the Parks Department, Power & Light and the Independence Utilities Center totaling $226.898.21. Committed funding included Spring preventative maintenance checks for the Parks Department, Facilities Management, and Power & Light. This request is for funding approval for emergency issues such as the IPL service & data center HVAC, compressor failures, sensors & circuit board failures, inverter issues, etc. at various city facilities. Design also has personnel with NERC compliance to be able to service Power & Light NERC compliant areas as necessary. They have always responded promptly as contacted, including some weekend callouts.

Design Mechanical has been awarded service due to being the recipient of a cooperative contract (CON-000154) initiated by the University of Kansas Medical Center.

Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.

Approval of this item authorizes change orders up to ten (10) percent of the authorized amount, providing appropriations are available.

The fiscal impact to the City totals up to $100,000.00. Funding is included in the fiscal year 2022-23 adopted budget in each department (Professional Services---5226).