The proposed contract grants the Independence Chamber of Commerce exclusive use of the public areas within the area depicted on Exhibit A for operating the Santa-Cali-Gon Festival. The contract addresses various operating issues associated with conducting the festival including parking, vendor licensing, trash collection, security, public access, electrical service and use of public spaces for temporary structures. The contract was reviewed by City departments to address various operational issues.
The contract obligates the Chamber to obtain liability insurance and indemnify the City from claims associated with occupancy of the festival grounds. Additionally, the Chamber is responsible for additional security personnel, waste and waste water, fencing, trash and debris, recycling, accessibility, cleaning of the festival area, a designated number of booth spaces for Main Street 1849 as well as the cost associated with electric and water usage during the festival.
The City agrees to provide $12,000 as a festival sponsorship and a base level of police protection. Additionally, the City is responsible for providing available barricades, water supply to the festival grounds, lot sweeping for the carnival site as well as conducting public health and safety inspections of vendor booths.
The contract was approved by the Chamber board.