Change order #2 to purchase order #23000083 in the amount of $100,000.00 was issued to DPC Industries for Liquid Chlorine for use in the Courtney Bend Water Plant for the Water Department. New revised amount of PO is $240,000.

Staff is providing notification to the City Council of these purchases.

On July 13, 2022, purchase order 23000083 for $80,000 was issued to DPC Industries for Liquid Chlorine Cylinders. Council was notified of this purchase on August 1, 2022, as an Information Item. Sodium Hypochlorite is a chemical used to remove harmful pathogens to treat the water supply and is an essential chemical to treat the City’s water supply. This is an annual blanket purchase order for that chemical that is used in the operation of the plant. On December 27, 2022, an additional $60,000 of liquid chlorine was needed for plant operational purposes. A final change order of $100,000 was issued on March 30, 2023, to finalize the delivery needs for the department for the remainder of the fiscal year.

The expenditure is done through a Mid-America Regional Council/Kansas City Regional Procurement Cooperative Contract 84 that has been in place since 2019. Competitive bidding is not required where supplies, materials, equipment, contractual labor, insurance and services are purchased through bids established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo.70.220, or generally accepted governmental purchasing practices through the competitive bidding process. Purchases by this method shall be exempt from Section 8.06.003 of the Code and shall not require formal Council approval, but will be reported in accordance with Section 8.06.003.

The fiscal impact to the City is $240,000.00. Funding was included in the fiscal year 2022/23 adopted budget, page 212, project string account number E (154160-N--) Chemical Inventory, account string E (4830-5314) Operating Supplies.