Council action is requested to issue a $97,999.92 purchase order to MacQueen Emergency, for turnout gear for the Fire Department.

Council approval to issue a purchase order to MacQueen Emergency.

The Fire Department is continuously in need of personal protective equipment aka turnout gear for incoming and current fire fighting personnel on staff. This request is to purchase 20 set of turn out gear for existing employees and 16 set of turn out gear for new employees wherein $20,000 of the new employee’s gear will be paid by a 2023 American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF) Fire Protection Grant (FPG). grant. The City issued an Intent to Buy this gear on March 31st, in order to avoid a 5-10 percent price increase.

MacQueen Emergency has been the supplier of turnout gear for the Fire Department for several years as the result of a cooperative contract issued by the Houston-Galveston Area Cooperative (HGAC) Buy.

Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.

The fiscal impact to the City totals $97,999.92. The general ledger account is E (4671-5313) Small Tools and Equipment-Funding is included in the fiscal year 2022-23 adopted budget.

Additionally, $20,000 will be reimbursed from the State of Missouri SFY 2023 American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF) Fire Protection Grant (FPG)