Council action is requested to issue a purchase order to Facility Gateway Corporation for $51,175.00, for APC Symetra Maintenance ByPass Cabinet Upgrades to be purchased by the Power & Light Department.

Council approval to issue a purchase order to Facility Gateway Corporation.

This request is for approval to upgrade the City’s Power & Light’s Back Up Center’s APC Symmetra 100KvA UPS (Uninterruptible Power Supply) Systems. The APC UPS system provides a stable power supply for the City’s critical computer systems in the event of power outages, surges or under voltage events. If the utility electrical service is available, it also replenishes and maintains the energy storage within the UPS battery banks (battery back-up).

The addition of a Maintenance Bypass Switch (MBS) to the UPS system is required to ensure a safe and reliable power source to computer systems. The external MBS enables a UPS system to be electrically isolated – taken out of the critical power circuit – for safe UPS maintenance or unit replacement. It enables service work to be undertaken without disrupting the critical load and creates a safe work environment for repair technicians. The MBS most importantly automatically and instantaneously transfers the load to commercial electricity supply when there's an internal fault or failure with the UPS system. In short, it provides redundancy to keep our systems online through equipment outages, UPS maintenance or replacement.

Our current UPS Maintenance vendor – Facility Gateway, is an authorized APS Symmetra Service Contractor. Facility Gateway was awarded a contract for Preventative Maintenance – UPS Power Equipment. Attached is supporting documentation to authorize the purchase and installation of 2 Maintenance ByPass Switch for each of the 2 UPS System at our Back Up Site located at Fire Station 1, 950 N. Spring Street. This is a budgeted capital purchase.

Approval of this item authorizes the Finance Director to issue change orders up to a total of ten (10) percent of the original authorized amount, so long as appropriations are available.

The fiscal impact to the City totals $51,175.00. Funding is included in the fiscal year 2016-17 adopted budget, page 320, project string E (201604 -C - - ) System Operations Upgrades, account number E (7020-5406) Other Improvements.