Change order #2 to purchase order #23000082 in the amount of $50,000.00 was issued to Carus Coporation for additional 50 lb Hexametaphosphate bags for use in the Courtney Bend Water Plant for the Water Department. New revised amount of PO is $231,500.00.

Staff is providing notification to the City Council of these purchases.

On July 13, 2022, purchase order #23000082 for $115,000.00 was issued to Carus Corporation for 50 lb Hexametaphosphate bags. Council was notified of this purchase on August 1, 2022, as an Information Item. Change order #1 for an additional $60,000 was approved through Council on March 6th. That approval allowed for increases 10% above the total of purchase order. On April 24, 2023, change order #2 for an additional $50,000 of Hexametaphosphate was needed to be issued and released to the supplier in order to maintain operations at the Courtney Bend Water Treatment plant without interruption. Hexametaphosphate is a chemical used to soften the water and remove iron of the water supply. This is an annual blanket purchase order for that chemical that is used in the operation of the plant.

The expenditure is done through a Mid-America Regional Council/Kansas City Regional Procurement Cooperative Contract 84 that has been in place since 2019. Competitive bidding is not required where supplies, materials, equipment, contractual labor, insurance and services are purchased through bids established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo.70.220, or generally accepted governmental purchasing practices through the competitive bidding process. Purchases by this method shall be exempt from Section 8.06.003 of the Code and shall not require formal Council approval, but will be reported in accordance with Section 8.06.003.

The fiscal impact to the City is $231,500.00. Funding was included in the fiscal year 2022/23 adopted budget, page 212, project string account number E (154160-N--) Chemical Inventory, account string E (4830-5314) Operating Supplies.