| | | | | | | | | City of Independence | | AGENDA ITEM COVER SHEET |
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| | | | | | | | Agenda Title:
Council action to issue Change Order #1 to Purchase Order 22000323 to Olathe Ford Lincoln Mercury in the amount of $26,006.00 to cover the costs for the Ford F250 4x4 for sewer maintenance for the Municipal Services department. The new amount of the PO will be $58,060.00. |
| | | | | | | | Recommendations:
Staff recommends approval to issue the Change Order. |
| | | | | | | | Background:
The Sewer Maintenance Division of Municipal Services ordered a Ford F-250 truck in September of 2021. It was cancelled in the 2022 model year by Ford. The Municipal Services department did not have allocation to order from Ford again for the 2023 model year. The department has been searching area dealers for a ¾ ton truck chassis with the correct Cab-axle dimensions to fit a Knapheide service body. This body is on hand at Knapheide Kansas City since it was ordered in September of 2021. Since that time, it has been there for months waiting on a chassis.
The Municipal Services department received notice of one to arrive at Olathe Ford soon, so they are making an addendum to the PO to procure this F-250 for this purpose. This service body truck is needed for the new Infiltration & Inflow crews that were started last year.
Delaying this purchase longer will end up costing the city an additional amount due to the market conditions of automotive industry. Fortunately, the service body for this truck is already purchased & on hand at Knapheide. If not for that, the cost on the service body would increase in the future as well.
The dealer providing these is Olathe Ford, who as mentioned previously, provided a quote based on a Mid-America Council of Public Procurement (MACPP) cooperative contract.
Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.
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Fiscal Impact:
The original PO was for $26,006.00 with the change order for $32,054.00 with a fiscal impact to the City of $58,060.00. The fleet funding is available in the fiscal year 2022-23 adopted budget, page 172, account number 5230-5404 (Sanitary Sewer Fund) for Equipment to cover the additional amount needed for this purchase.
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| | | | | | | | | Department: Municipal Services | Contact Person: Lisa Reynolds |
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| REVIEWERS: | | Department | Action | | Purchasing Division (Finance Department) | Approved | | Water Pollution Control Department | Approved | | Finance Department | Approved | | City Managers Office | Approved | | City Clerk Department | Approved |
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| Council Action: | Council Action: |
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