Council action is requested to issue a purchase order to Layne, a Granite Company in the amount of $583,311.00 for the Courtney Bend Water Treatment Plant Well Rehabilitation Project for the Water Department.

Council approval to issue a purchase order.

This project is for performance of required rehabilitation, maintenance, and repair of five (5) of the water supply wells at the Courtney Bend Water Treatment Plant. The Water Department operates forty-one vertical wells which supply water to the Courtney Bend Water Treatment Plant. In order to sustain operational capacity, these wells require timely maintenance and rehabilitation. These wells are essential to providing a reliable supply of water to meet the treated drinking water demands of the community.

The Procurement Office of the Finance and Administration Department issued Invitation to Bid (“ITB”) #23050 on May 2, 2023. The ITB was publicly available through the City’s e-bidding service provider, Public Purchase. Eighty-six (86) potential bidders were notified of the ITB, five (5) accessed the ITB.

The City received bids from Brotcke Well & Pump Inc and Layne for this project. Staff determined the bid submitted by Layne was the lowest and best bid received.

Approval of this item shall authorize change orders up to a total of ten (10) percent of the authorized amount for each order, provided appropriations are available.

The fiscal impact to the City totals $583,311.00. Funding for the well rehabilitation project is included in the fiscal year 2022-23 adopted budget, page 251, account number (4830-5212, Water Production Fund).