Council action is requested to issue a purchase order to Veenstra & Kimm Inc in the amount of $67,800.00 for Survey/Design work for Water Main Replacement Project - Blue Mills Rd. to Yocum Rd. for the Water Department.

Council approval to issue a purchase order.

The Water Department is seeking to prepare Final Engineering Plans for a water main replacement project which will include the following general areas:

A.) Sec. 16, T50N, R31W – E. Blue Mills Rd. from E. Yocum Rd. to N. Old Atherton Rd.
B.) Sec. 15, T50N, R31W – E. Blue Mills Rd. from the Little Blue River to N. Lentz Rd.
C.) Sec. 15, T50N, R31W – E. Old Blue Mills Rd. from west of the RR tracks on E. Blue Mills Rd. to
E. Blue Mills Rd.
D.) Sec. 16/17, T50N, R31W – E./N. Yocum Rd. from E. Blue Mills Rd. to N. Union School Rd.

Phase 1: Survey and Design process for this project will include baseline & topographic surveys as well as preparation of Autodesk Civil3D site drawings in accordance with COI/Water Department Standards (to be supplied by Veenstra & Kimm, Inc.).

Phase 2: COI Water Department to determine route(s) for new water mains, along with proposed valves, hydrants & appurtenances (to be supplied by COI Water Dept. – Engineering Division).

Phase 3: Preparation of Final Engineering Plans & Details for the proposed water main replacements to be used for bidding and construction (to be supplied by Veenstra & Kimm, Inc.). Final Plans reviewed and approved by COI Water Dept. – Engineering Div.

Staff’s recommendation is to issue a purchase order to Veenstra & Kimm Inc. Veenstra & Kimm Inc was selected per State Statute 8.285, et seq, which calls for seeking architectural, engineering and land surveyor services based on qualifications. The Purchasing Division issues a Request for Qualifications every three years and has established a qualified list for such services.

Approval of this item shall authorize change orders up to a total of ten (10) percent of the original authorized amount, provided appropriations are available.

The fiscal impact to the City totals $67,800.00. Funding for the survey/design work is included in the fiscal year 2022-23 adopted budget, page 254, account number (7040-5406, Water Production Fund 40).