| | | | | | | | | City of Independence | | AGENDA ITEM COVER SHEET |
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| | | | | | | | Agenda Title:
Council action is requested to expend $616,823.88 in purchase orders for fiscal year 2023-2024 to ConvergeOne for the renewal of Microsoft Office licensing. |
| | | | | | | | Recommendations:
Council action to issue a purchase order. |
| | | | | | | | Background:
City staff utilize Microsoft Office as the primary tool for corporate workspace and collaboration services including Word, Excel, Teams, Email, One Drive and cybersecurity. ConvergeOne is the current Microsoft Certified Reseller contracted with the City. Tech Services has completed a licensing audit and modified license levels to account for growth and changes to how the city conducts business. This agreement is for one (1) year.
The contract used for this purchase is Contract #C062518 provided by the Cooperating School Districts of Greater Kansas City. This is a cooperative contract available for use by schools and other public entities in the greater Kansas City Area. Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through competitive bidding process.
Approval of this item shall authorize change orders up to a total of ten (10) percent of the authorized amount for each order, provided appropriations are available. |
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Fiscal Impact:
The fiscal impact to the City is $616,823.88. Funding for Microsoft Office Licensing is included in the FY23/24 adopted budget, page number 148, account number 0954220-5225, Internal Service Fund-Technology Services.
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| | | | | | | | | Department: Technology Services | Contact Person: Jason Newkirk |
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| REVIEWERS: | | Department | Action | | Technology Services Department | Approved | | Finance Department | Approved | | City Managers Office | Approved | | City Clerk Department | Approved |
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| Council Action: | Council Action: |
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| ATTACHMENTS: | | Description | Type |  | Quote | Backup Material |
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