Council action is requested to expend $50,000.00 to Design Mechanical, for HVAC Maintenance at the Independence Power & Light (IPL) Service Center for the Power & Light Department.

Council approval to issue purchase orders to Design Mechanical.

This request is for funding approval for emergency issues for the IPL service & data center HVAC, compressor failures, sensors & circuit board failures, inverter issues, etc. Design also has personnel with NERC compliance to be able to service Power & Light NERC compliant areas as necessary. They have always responded promptly as contacted, including some weekend callouts.

Design Mechanical has been awarded service due to being the recipient of a cooperative contract (CON-000154) initiated by the University of Kansas Medical Center.

Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.

Approval of this item authorizes change orders up to ten (10) percent of the authorized amount, providing appropriations are available.

The fiscal impact to the City totals $50,000.00. Funding for the HVAC Maintenance is included in the fiscal year 2023-2024 proposed budget, page 242, account number (6122-5211) Maintenance – Buildings, IPL Fund 20.