Council action is requested to issue a contract with Wallis Lubricants for Motor Oil and Lubricants for one year, with two possible one-year renewal periods for the Municipal Services Department.

Council approval to issue a contract.

The Municipal Services Department/Central is tasking themselves with standardizing on Mobil 1 for their oil & lubricant needs. Mobil 1 exceeds all the standards set by the American Petroleum Institute. Mobil 1 is going to work with them on performance reporting & conduct oil sample testing so that the City can extend Preventative Maintenance services and utilize less product to lower our overall cost structure. Engines run cooler with the Mobil 1 product, which will be a major benefit to the Police and Fire fleets, whose vehicles accumulate numerous hours at idle.

The Procurement Division issued an Invitation to Bid (ITB) #23031 on March 6, 2023 for Motor Oil and Lubricants. The ITB was published through the Public Purchase e-procurement website, which notified (135) potential bidders; (9) accessed the RFP.

The ITB closed on March 17, 2023. Bids were received from MFA Oil Company, Romeo Enterprises, Safety Kleen Systems Inc and Wallis Lubricants. After a careful examination of the products provided, MFA Oil Company and Safety Kleen Systems bids were non-responsible because their products did not meet specifications. Wallis Lubricants line of products met specs so their bid was deemed as responsive and responsible. Wallis also has a history of supplying oil and lubricants for the City.

The fiscal impact to the City is $185,000. The total in the fiscal year 2023-2024 proposed budget is $60,000, Operating Expenses on page 162, account number 5121-5210 & 5312; $62,000 in fiscal year 2024-2025 and $63,000 in fiscal year 2025-2026, account number (5121-5312) Maintenance Supplies for Municipal Services Central Garage Fund (090).