| | | | | | | | | City of Independence | | AGENDA ITEM COVER SHEET |
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| | | | | | | | Agenda Title:
Council action is requested to enter into a contract with Vance Brothers, Inc., for asphaltic concrete, emulsifiers, and tools for one year for all departments. The total amount of the contract will be $155,000.00. |
| | | | | | | | Recommendations:
Council approval to enter into a contract with Vance Brothers, Inc. |
| | | | | | | | Background:
The Municipal Services Department is the main department that will be utilizing this contract. Their pavement management program provides for pothole patching, street repairs, and overlay for the City’s 1200 lane miles of street. Asphaltic materials are using in these operations. The contract will allow the City to pick up the materials or have them delivered depending on the need and size of the project.
The Procurement Division issued Invitation to Bid (ITB) #23064 on the e-procurement website, Public Purchase, that the city uses for solicitations. The ITB closed on July 26th, 2023. With 56 firms being notified and 7 firms downloaded the invitation to bid.
One firm, Vance Brothers, Inc., submitted a bid.
Approval of this item shall authorize change orders up to an additional ten (10) percent of the original authorized amount, providing appropriations are available.
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Fiscal Impact:
The fiscal impact to the City totals $155,000.00. Funding was included in fiscal year 2023-2024 proposed budget, page160, account number (5112-5312) Street Sales Tax (011) for $80,000.00 and page 105, account number (6074-5406) Parks, Health & Recreation Levy (007) for $75,000.
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| | | | | | | | | Department: Municipal Services | Contact Person: Lisa Reynolds |
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| REVIEWERS: | | Department | Action | | Purchasing Division (Finance Department) | Approved | | Public Works Department | Approved | | Finance Department | Approved | | City Managers Office | Approved | | City Clerk Department | Approved |
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| Council Action: | Council Action: |
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