| | | | | | | | | City of Independence | | AGENDA ITEM COVER SHEET |
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| | | | | | | | Agenda Title:
Council action to requested to issue Change Order #1 to Purchase Order 23001126 to MacQueen Emergency in the amount of $10,397.29 to cover additional invoices that have been received. New revised amount of PO will be $108,397.21. |
| | | | | | | | Recommendations:
Staff recommends approval to issue the Change Order. |
| | | | | | | | Background:
In April, 2023, a purchase order was issued to MacQueen Emergency for turnout gear for the Fire Department.
The Fire Department is continuously in need of personal protective equipment aka turnout gear for incoming and current fire fighting personnel on staff. The request was to purchase 20 sets of turn out gear for existing employees and 16 sets of turnout gear for new employees wherein $20,000.00 of the new employee’s gear will be paid by a 2023 American Resue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF) Fire Protection Grant (FPG).
MacQueen Emergency has been the supplier for turnout gear for the Fire Department for several years as the result of a cooperative contract issued by the Houston-Galveston Area Cooperative (HGAC) Buy.
Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchase entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.
Approval of this item shall authorize change orders up to an additional ten percent of the new total amount of the purchase order, provided appropriations are available.
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Fiscal Impact:
The fiscal impact to the City is $108,397.21 in the Fire Sales Tax Fund. Funding for the turnout gear was included in the 2022/2023 adopted budget page 155 account number 4671-6313 Small Tools and Equipment for $97,999.92 and $10,397.29 in the 2023/2024 adopted budget, page 199 account number 4671-5313 Small Tools and Equipment.
Additionally, $20,000.00 will be reimbursed from the State of Missouri SFY 2023 American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF) Fire Protection Grant (FPG).
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| | | | | | | | | Department: Fire | Contact Person: Adam Norris |
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| REVIEWERS: | | Department | Action | | Purchasing Division (Finance Department) | Approved | | Fire Department | Approved | | Finance Department | Approved | | City Managers Office | Approved | | City Clerk Department | Approved |
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| Council Action: | Council Action: |
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