Council action is requested to issue Change Order #3 to Purchase Order 24000213 to the Goodyear Tire & Rubber Company in the amount of $55,000 to cover additional expenses for tires the Municipal Services Department. New revised amount of PO will be $100,000.00.

Staff recommends approval to issue the Change Order.

On July 28, 2023, a $30,000 purchase order was issued to Goodyear for tires for City vehicles/trucks. On September 13, 2023, another $5,000 was added to the purchase order. A second change order for $10,000 was issued on September 27, 2023. That change order allowed purchase orders up to a limit of $45,000. This latest change order will allow another $55,000 to be spent for tire needs. The City spends $3,500 on average a month for tires for Police vehicles.

Goodyear tires have performed as best value tires during testing. Goodyear tested out most favorably for the Police and Fire Departments. The City has utilized a national contract, the National Association of State Purchasing Officials (NASPO) State of Missouri contract for pricing.

Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. Section 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.

Approval of this item shall authorize change orders up to an additional ten percent of the new total amount of the purchase order, provided appropriations are available.

The fiscal impact to the City is a change order for an additional $55,000 for a total PO amount of $100,000.00. Funding was included in the 2023-2024 adopted budget, page 173, account numbers (0905121-5312) Mobile Equipment Maintenance and (0905121-5314) Inventory Purchases.