Council action is requested to issue a purchase order to Brotcke Well and Pump, Inc. in the amount of $411,952.00 for the Courtney Bend Water Treatment Plant Well Treatment Project for the Water Production Division of the Municipal Services Department.

Council approval to issue a purchase order.

This project is for performance of required rehabilitation, maintenance, and repair of four (4) of the water supply wells at the Courtney Bend Water Treatment Plant. The Water Department operates forty-one vertical wells which supply water to the Courtney Bend Water Treatment Plant. To sustain operational capacity, these wells require timely maintenance and rehabilitation. These wells are essential to providing a reliable supply of water to meet the treated drinking water demands of the community.

The Procurement Office of the Finance and Administration Department issued Invitation to Bid (“ITB”) #23088 on October 11, 2023. The ITB was publicly available through the City’s e-bidding service provider, Public Purchase with 113 potential bidders being notified of the ITB, with 10 firms downloading the ITB.

The City received two bids in response to ITB #23088. Upon review by Water Department Staff, it was determined the bid submitted by Brotcke Well and Pump Inc. met the requirements specified, and to be lowest, best bid received. Brotcke Well and Pump, Inc. appear to possess the necessary capability and capacity to successfully perform the work required.

This project is a budgeted line item in the Water Department’s FY23-24 operating budget.

Approval of this item shall authorize change orders up to a total of ten (10) percent of the authorized amount for each order, provided appropriations are available.

The fiscal impact to the City is $411,952.00. Funding for the Courtney Bend Water Treatment Plant Well Treatment Project is included in the fiscal year 2023-2024 proposed budget, page 262, Municipal Services -Water Division Fund 040, account number, 0404830-5212, 614110.