| | | | | | | | | City of Independence | | AGENDA ITEM COVER SHEET |
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| | | | | | | | Agenda Title:
Council action is requested to issue a purchase order for $74,700.00 to Kansas City Renovations LLC, for the Treatment Facilities Maintenance Division of the Municipal Services Department. |
| | | | | | | | Recommendations:
Council approval to issue a purchase order. |
| | | | | | | | Background:
The Procurement Division issued an Invitation to Bid (ITB) for the ceiling project at Rock Creek Treatment Plant on November 17, 2023. The ITB was published on Public Purchase, the City’s e-bidding system, with notices sent to numerous potential respondents; 35 accessed the ITB.
The ITB closed on December 12, 2023. Three (3) bids were received from Kansas City Renovations LLC, Knudsen Construction Management, and Rand Construction Company. After staff review, Kansas City Renovations bid was determined to be the lowest responsive and responsible bid.
The Rock Creek Treatment plant is in need of having the ceiling grid/tiling replaced & updated lighting to LED drop in fixtures. Approximately 80% of the ceiling tile system is no longer in place. It is the original system installed when the facility was built in the mid 70’s. It was not a drop in ceiling but more of a tongue and groove system so that once a tile was removed it could not be replaced. With numerous data lines ran, electrical lines ran, & other maintenance needs over time the majority of the tiles have been removed & there are no tiles in the existing grid system. It was a small grid system as well, not a more common 2x2 or 2x4 grid system. This new system should update the plant for many decades more & the tiling specified is specific to the needs of this plant so it will not absorb odors or moisture.
Approval of this item authorizes change orders up to ten (10) percent of the authorized budget amount, providing appropriations are available.
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Fiscal Impact:
The fiscal impact to the City is $74,700.00. Funding for the ceiling project is included in the fiscal year 2024 adopted budget, page 177, account number 0307030-5406 (Sewer fund), Other Improvements.
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| | | | | | | | | Department: Municipal Services | Contact Person: Lisa Reynolds |
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| REVIEWERS: | | Department | Action | | Purchasing Division (Finance Department) | Approved | | Public Works Department | Approved | | Finance Department | Approved | | City Managers Office | Approved | | City Clerk Department | Approved |
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| Council Action: | Council Action: |
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