Item Coversheet
City of Independence
AGENDA ITEM COVER SHEET
Approved
Agenda Title:

Council action is requested to expend $199,000.00 with Cintas for Uniform Services for the Municipal Services, Power & Light, and Police Departments.
Recommendations:

Council approval to issue expenditures.
Background:

The Power & Light, Municipal Services, and Police Departments have staff that require various uniforms for their job function. Each department has uniforms that have been rented through a national cooperative contract provided by Cintas. Power & Light uses Cintas for rental uniforms for garage, transmission and distribution, and warehouse personnel. Municipal Services Street Maintenance, Central Garage, Water, and Sanitary & Stormwater rents their uniforms through Cintas. The Police Department rents their mats through Cintas.

All the departments have been using Cintas since October of 2018. Cintas has been a service provider through an Omnia Partners National Cooperative with a national cooperative contract since 2018. The Omnia Partners contract number for uniform services is R-BB-19002. Staff recommends approval to continue uniform rental services through the Omnia Partners contract.

Per section 8.06.004, Paragraph 4 of the City Code states competitive bidding is not required when purchases are made through a cooperative contract established by a government purchasing entity or cooperative. The cooperative bids used will have been established pursuant to RSMo. 70.220 or generally accepted governmental purchasing practices through the competitive bidding process.

Approval of this item shall authorize change orders up to a total of ten (10) percent of the authorized amount, provided appropriations are available. 
 

Fiscal Impact:

The fiscal impact to the City totals $199,000.00 Funding is included in the fiscal year 2023-2024 adopted budget:

 

Municipal Services Department
Account number (0905121-5309) Operating Supplies, page number 173

Account number (0305220-5309) Operating Supplies, page number 177

Account number (0305230-5309) Operating Supplies, page number 178

Account number (0305240-5309) Operating Supplies, page number 179
Account number (0135262-5309) Operating Supplies, page number 172 

 

Power & Light Department
Account number (0206122-5309) Warehouse & Stores - Operating Supplies, page number 251, IPL Fund 020 
Account number (0206123-5210) Vehicle Maintenance - Maintenance Mobile Equipment Other, page number 250, IPL Fund 020
Account number (0206126-5309) Meter Reading - Operating Supplies, page number 242, IPL Fund 020
Account number (0206140-5309) Production - Operating Supplies, page number 243, IPL Fund 020
Account number (0206111-5309) EH&S - Operating Supplies, page number 241, IPL Fund 020

 

Police Department
Account number (0024511-5226) Professional Services, page number 217

 

 

 

Department:          Municipal ServicesContact Person:          Lisa Reynolds

REVIEWERS:
DepartmentAction
Purchasing Division (Finance Department)Approved
City Managers OfficeApproved
Council Action:          Council Action: