COUNCIL AGENDA

July 17, 2023

6:00 PM, Council Chambers-111 E. Maple Ave.

Agendas are published late in the week for the following week's Council business meetings.  Changes made after the tentative agenda is published will be reflected in the latest version posted.


To view a Council meeting agenda, visit https://independence.novusagenda.com/agendapublic/, and select 'Most Recent Council Agenda'.

INVOCATION
Tim Allison, Chaplain and Bereavement Coordinator, Visiting Nurse Association
THE PLEDGE OF ALLEGIANCE
ROLL CALL
CITIZEN REQUESTS
CONSENT AGENDA
Reports and Recommendations of the City Manager
1.Council action is requested to issue a purchase order to DPC Industries, for sodium hypochlorite for the Municipal Services Department/Sewer Maintenance Division, in the amount of $60,000.00.
Approved
2.Council action is requested to expend $159,521.25 in purchase orders for fiscal year 2023-2024 to Azteca Systems LLC, for Cityworks Licensing.
Approved
3.Council action is requested to expend $112,800 in purchase orders for fiscal year 2023-2024 to Riverside Technologies for managed IT services.
Approved
4.Council action is requested to expend $616,823.88 in purchase orders for fiscal year 2023-2024 to ConvergeOne for the renewal of Microsoft Office licensing.
Approved
5.

Council action is requested to expend $80,110 in purchase orders for fiscal year 2023-2024 to ESRI, for software licensing.

Approved
6.Council action to utilize service from Verizon Wireless Services LLC (Verizon) in the amount of $88,000.00 to cover the costs for air cards for the Police Department for the 2023-2024 fiscal year.
Approved
7.

Council action is requested to issue a purchase order to Moran Welding in the amount of $213,997.00, for an underground cable puller for the Power and Light Department.

Approved
8.

Council action is requested to issue blanket purchase orders to Monaco Property Services and DuPree Landscaping & Lawn Care in an amount of $275,000 for the 2023-24 Abatement Services for the Community Development Department. 

Approved
9.

Council action to award change order #1 to P.O. 23000190 to Fletcher-Reinhardt in the amount of $60,000.00 to cover additional costs for Utility Hardware for the Power & Light Department. New amount of the purchase order will be $410,000.00.

Approved
10.

Council action to award change order #1 to P.O. 23000095 to Asplundh in the amount of $130,000.00 to cover additional costs for Line Clearing Services for the Power & Light Department. New amount of the purchase order will be $3,483,500.00.

Approved
11.Council action is recommended to issue a purchase order to Mongan Painting LLC in the amount of $687,560.00 for the Courtney Bend Water Treatment Plant Protective Coating Systems Replacement Project for the Water Department.
Approved
12.Council action is requested to issue a purchase order to Advanced Utility Systems in the amount of $203,277.90 for the annual maintenance and support of the City's utility customer information and billing system. 
Approved
13.

Council action is requested to expend $200,000 in expenditures for utility locating services to USIC Locating Services, Inc for fiscal year 2023-2024.

Approved
14.Council action is requested to issue a purchase order to Envelopes and Forms Inc in the amount of $300,0000.00 to provide utility bill printing, envelopes and mailing services for the City's three utilities.
Approved
15.

Council action is requested to issues a purchase order to Custom Truck, for a repair for a crane truck for the Water Department, in the amount of $66,346.10.

Approved
16.

Council action is requested to expend $1,621,500.00 in expenditures for street cut repairs for the Municipal Services, Power & Light and Water Departments for fiscal year 2023-2024.

Approved
17.

Council action to award a purchase order to Burns & McDonnell in the amount of $80,000.00 to cover Southwest Power Pool (SPP) Engineering Data Requests for the Power & Light Department.

Approved
18.

Council action to award a purchase order to Burns & McDonnell in the amount of $60,000.00 to cover transmission engineering requirements for the Power & Light Department.

Approved
19.

Council action is requested to issue a purchase order to Brenntag in the amount of $70,000.00 for Anhydrous Ammonia for the Courtney Bend Water Treatment Plant for the Water Department.

Approved
20.Council action is requested to issue a purchase order to DPC Industries in the amount of $245,000.00 for Liquid Chlorine for the Courtney Bend Water Treatment Plant for the Water Department.
Approved
21.

Council action is requested to issue a purchase order to Carus Corporation in the amount of $235,000.00 for Sodium Hexametaphosphate for the Courtney Bend Water Treatment Plant for the Water Department.

Approved
22.

Council action is requested to expend $100,000.00 with Frazier Oil Company for Fuel for the Water Department.

Approved
23.

Council action is requested to authorize $360,000 in expenditures for Itron Meters on a one (1) year contract, with one (1), one-year renewal period with Anixter Inc (Anixter) for the Power & Light Department.

Approved
24.

Council action is requested to expend $1,749,897.90 in purchase orders for fiscal year 2023-2024 to Mississippi Lime Company for Rotary Kiln Lime for the Water Department.

Approved
Resolutions
23-761 - A resolution updating membership for the Japanese Sister City Committee.
Res.No:          6941
23-762 - A resolution appointing Chad Whisenhunt as a member of the Japanese Sister City Committee.
Res.No:          6942
23-763 - A resolution authorizing an agreement with the International Brotherhood of Electrical Workers Bargaining Unit (WPC), Local Union 53, for the term of July 17, 2023, through June 30, 2026.
Res.No:          6944
23-767 - A resolution reappointing eleven (11) current members to the City Charter Review Commission.
Res.No:          6943
REGULAR AGENDA
Non-Ordinance Action Items
1.23-764 - A resolution directing the City Manager to consult with the City Counselor to explore joining the class action lawsuit filed against Jackson County et al relating to 2023 property tax assessments.-Requested by Councilmember Mike Steinmeyer
Res.No:          6945
2.23-765 - A resolution imploring the Jackson County Executive to maintain assessed valuations for real property in Jackson County at their 2022 levels for calendar year 2023.-Requested by Councilmembers Brice Stewart and Mike Steinmeyer
Res.No:          6946
3.23-766 - A resolution directing the City Manager to consult with the Missouri Local Government Employees Retirement System (LAGERS) regarding the pensions for employees of Independence Power & Light who are members of IBEW Local 53.-Requested by Councilmember Mike Steinmeyer
Res.No:          6947
Ordinances
23-058 - 2R.  An ordinance adopting amendments to the Fiscal Year 2022- 2023 budget, which was approved by Ordinance No. 19340.
Ord.No:          19462
23-059 - 2R.  An ordinance finding, determining and declaring the necessity of acquiring Temporary Construction and Grading Easements and General Utility Easements for the Barnes Place Drainage Improvement Project (Project No. 131901); authorizing the negotiation and eminent domain proceedings if necessary; approving the plans and specifications for the Project; authorizing the use of experts as needed; authorizing and directing the execution of documents and the payment of funds to property owners or others holding property rights, in conjunction with the Project.
Ord.No:          19463
23-060 - 2R.  An ordinance terminating tax increment financing within the Eastland Center Tax Increment Financing Redevelopment Plan area; and authorizing certain actions relating thereto.
Ord.No:          19464
23-061 - 2R.  An ordinance amending Section 3.03.007 “Aggressive Dogs” of the Independence City Code.
Ord.No:          19465
First Reading(s)
23-062 - 1R.  An ordinance authorizing acceptance of a grant in the amount of $1,014,375.00 from the Missouri Department of Transportation for reimbursement of DRE Conference Fees and overtime programs for the Police Department for Impaired Driving Enforcement and Youth Alcohol Liquor Compliance Checks from October 1, 2023, to September 30, 2024; authorizing future change orders and/or time extensions for the same project and making the necessary appropriations.
1R
23-063 - 1R.  An ordinance authorizing acceptance of a grant in the amount of $495,119.00 from the Missouri Department of Transportation for reimbursement for a Bosch CDR Upgrade Kit, an enclosed cargo trailer, LETSAC Conference Fees and an Overtime Program for Hazardous Moving Violations Enforcement from October 1, 2023, to September 30, 2024; authorizing future change orders, extensions, amendments, or addendums for additional funding for the same project and making the necessary appropriations.
1R
23-064 - 1R.  An ordinance authorizing acceptance of a grant in the amount of $100,625.00 from the Missouri Department of Transportation for reimbursement of overtime for Occupant Protection Enforcement Programs from October 1, 2023, to September 30, 2024; authorizing future change orders, extensions, amendments, or addendums for additional funding for the same project and making the necessary appropriations.
1R
23-065 - 1R.  An ordinance amending Chapter 1 Article 16, "Board of Ethics" of the Independence City Code.-Requested by Councilmember Mike Steinmeyer
1R
23-066- 1R.  An ordinance authorizing a contract with the Missouri Department of Health and Senior Services to provide financial assistance for the Public Health Emergency Preparedness Grant Program for the period of July 1, 2023, through June 30, 2024; accepting funds for the period in the amount of $125,952.00; authorizing future change orders for additional funding and/or time extensions for the same project; and authorizing certain future appropriations.
1R
23-067 - 1R.  An ordinance authorizing the City Manager to execute a certain grant agreement with the Missouri Highways and Transportation Commission for the Truman Connected Phase 1 Project (Project No. 112102 / Federal Project No. STP 3301(524).
1R
INFORMATION ONLY
1.

Purchase order 23001272 for $77,063.62 was issued to Frazier Oil Company for Substation Fuel Oil for the Power & Light Department.

2.

Change Order #1 to Purchase order 23000094 in the amount of $13,000. was issued to DPC for Sodium Hypochlorite for Water Pollution Control for the Municipal Services Department. New amount of the purchase order is $63,000.

3.Termination of the Development Agreement between Comprehensive Mental Health and the City of Independence. 
4.Municipal Division monthly case report June 2023
5.Please Note:  In accordance with RSMo 610.021, the City Council may convene in an Executive Session during or after the meeting, in the Council Chambers and move to Conference Room D for the closed meeting, on matters of litigation, legal action, and/or attorney client communications, as permitted by Sec. 610.021(1), on matters of personnel, as permitted by Sec. 610.021(3) and personnel records, as permitted by 610.021(13), on matters of contracts, as permitted by 610.021(12), on matters of real estate, as permitted by 610.021(2) and/or matters of labor negotiations, as permitted by 610.021(9).
COUNCILMEMBER COMMENTS
ADJOURNMENT